BY-LAWS OF THE PACIFIC NORTHWEST VINTAGE SNOWMOBILE CLUB

EFFECTIVE: AUGUST 2012

MISSION STATEMENT:

The Pacific Northwest Vintage Snowmobile Club (PNWVSC) is a not-for-profit association dedicated to the historical preservation of snowmobiling. The PNWVSC works towards this aim through collections, shows, outdoor events, public outreach, and associations.

ARTICLE 1 – MEMBERSHIP

Section 1	Application for membership will be submitted to the board on forms provided by the club. The application must be accompanied by a full remittance for dues.

Section 2	Membership is a single January – December calendar year. The annual dues are payable by December 31 for the coming year. A member who fails to pay their dues will be informed in writing, or verbally that their dues are owed, and if not paid by April will be removed from membership of that year.

ARTICLE 2 – OFFICERS AND BOARD MEMBERS

Section 1	The elected officers of the PNWVSC are president, vice president, secretary and treasurer. The president will preside at the general meetings of the membership, and board of trustees.

Section 2	The board of trustees (here after referred to as board) will consist of:

Currently elected officers

Founding president Art Bonenfant

Activist members appointed by simple-majority vote of the club officers and founding president

Section 3	The president and treasurer are responsible for safekeeping and wise disbursement of the club funds.

Section 4	The board will manage and control the property of the club. It will direct the club’s operations. By a two-thirds majority vote, it may expel any member for conduct found to jeopardize the purposes and aims of the club. It will have the power to declare vacant any elective or appointive post where the person fails to carry out official duties. By a simple-majority vote, the board will have the authority to appoint an individual to fill the office vacated for the remainder of the term.

ARTICLE 3- Disbursements

Section 1	All disbursement of club funds must be authorized by the board. Payment will be made by check by the president or treasurer with certified approval of either. A simple-majority vote of the board is required for any appropriation of money, or disposition of property.

Section 2	The board will make available to the president and treasurer a petty cash account. It will be based on the yearly percentage of dues. The disbursement of monies from this account will not require votes from the board. Petty cash can only be used for:

Current Membership

Recruitment of new members

Communications

Internal club activities

Section 3	The board will decide by simple-majority if a vote by the membership is required for the disbursement of funds not associated with petty cash.

ARTICLE 4 – MEETINGS

Section 1	At a minimum there will be a yearly membership meeting.

Section 2	The meeting will be held before the beginning of the new winter season. Additional meetings will be held by call of the board, or the written request of 10-members of good standing to the board.

ARTICLE 4 – ELECTIONS

Section 1	Voting for officers will be held every two years. The president will call for nominations of officers, and submit the results to the board at the end of the season. Elections will be held before the required yearly meeting.

Section 2	Candidates for election to office must be members in good standing.

Section 3	Voting will be by secret ballot. The names of the nominees will be placed on the ballot in alphabetical order for each office. The ballots will be mailed by the president to every member in good standing at least ten days before the election. Notification will be given on the last day on which ballots must be received.

Section 4	Election results will be announced during the required annual meeting.

Section 5	In case of a tie vote for a position, members in attendance at the regular pre-season meeting will revote for the office. The candidates will be limited to those who tied in the prior vote.

ARTICLE 5 – QUORUM AND VOTING

Section 1	A quorum for the transaction of business at a general meeting will consist of a least ten-percent of the voting members, or a two-thirds majority of the voting members present. A simple-majority of the board will constitute a quorum for the transaction of business.

ARTICLE 6- PREVILEGES OF MEMBERSHIP

Section 1	Every active member in good standing of the PNWVSC will have the following fundamental privileges of membership:

Right to receive notices

Attend meetings

Speak at meetings

Vote or be a candidate for office

Present motions, resolutions or other business

To nominate

Inspect official records of the club

Insist on the enforcement of the rules of the club enacted by the by-laws

ARTICLE 7 –AMENDMENT OF THE BY-LAWS

Section 1	These by-laws may be amended by a two-thirds vote of no less that 10% of the members present at any business meeting of the club, providing that notice of the proposed amendment has been mailed to every member at least ten days before the time to vote. If less than 10% of the voting memberships are in attendance, voting must be done by mail in ballots.